Board Meeting Highlights - February 14, 2018
At its February 14th meeting, The FUSD Board of Education:
Approved Administrative Appointment - The Board unanimously approved appointment of Katy Carter as Assistant Principal of Warm Springs Elementary School. Carter began her FUSD career as a science teacher at Thornton Junior High School and was currently serving as a Teacher on Special Assignment in the Curriculum and Instruction Department.
Received Annual Report from the Citizens' Bond Oversight Committee (CBOC) - One of the requirements of Proposition 39 is for the CBOC to report to the Board of Education at least annually the status of the Measure E Implementation, including projects that have been completed. At tonight’s meeting, the CBOC presented to the Board of Trustees its third annual report, which highlights the committee's activities and accomplishments to date.
Adopted Resolution Approving Land Conveyance Agreement and Authorizing the Filing of a Notice Of Exemption - On June 28, 1991, the City of Fremont purchased the District’s former Williamson High School site for park purposes, using State Grant funds, Measure AA bond dollars, and City Funds, under the legal authority of the Naylor Act (Education Code sections 17485-17500). The City developed the Centerville Community Park adjacent to the Williamson Site, but it never developed the Williamson Site because it lacked funds to maintain additional developed park land. In recent years, the District has experienced significant increases in school enrollment and has found it challenging to identify ways to meet these demands and contend with the impacts to its school facilities, and the City sees a need for an elementary school as part of the development of its Downtown Community Plan, which is dependent upon the development of mixed-use residential projects in the Downtown Community Plan. The Naylor Act authorizes the District to reacquire any property offered for sale and maintained by a public agency in accordance with the terms of the Naylor Act, at a price calculated in the manner prescribed at Section 17491 of the Naylor Act. Thus, the City offered 4.6 acres of the Williamson Site to the District for reacquisition, and the District notified the City of its intent to reacquire the School Site, in accordance with the requirements of the Naylor Act. Since the District and City’s joint meeting on February 2, 2018, the parties negotiated the Land Conveyance Agreement to memorialize each party’s obligations to meet the Legislative Conditions. In order to comply with the conditions of SB 178, District staff recommend that the Board approve the Land Conveyance Agreement for acquisition of the School Site from the City to the District by adoption of Resolution No. 022-1718, which also seeks authorization to file a Notice of Exemption for the acquisition, based upon the exemptions set forth in the Resolution and detailed in the form of Notice of Exemption.
(Board votes 4-1 – Trustee Crosbie votes Nay - to approve the terms of the Land Conveyance Agreement; and adopt Resolution No. 022-1718 the Land Conveyance Agreement and authorizing the filing of a Notice of Exemption with the exception of Item #2.6.5.)
Authorized Staff to Enter into Agreements with QKA Architects to Prepare Conceptual Options and Terraphase Engineering to Prepare Environmental Assessments for the Williamson Site - The City of Fremont and the District agreed to work towards finalizing the conveyance of land from the City to District by meeting certain milestones prior to the close of escrow and other milestones subsequent to the close of escrow. One of the milestones is to procure the design team and environmental assessment services for preparation of conceptual design and to determine the existing condition and suitability of the site to build a school.
- Architectural Services - Staff requested a proposal from QKA Architects, an approved firm from the District's pool of qualified architects, to prepare conceptual designs and options for the Williamson site. Upon review of their proposal, staff recommends authorization to enter into an agreement for architectural services with QKA Architects for an amount not to exceed $25,000.
- Environmental Assessment Services - In addition, staff requested a proposal from Terraphase Engineering, an approved firm from the District's pool of environmental engineering firms, to prepare environmental assessments for the Williamson site. Upon review of their proposal, staff recommends authorization to enter into an agreement for environmental assessment services with Terraphase Engineering for an amount not to exceed $15,000.
Staff recommends authorization to enter into an agreement for architectural services with QKA Architects for an amount not to exceed $25,000, and for environmental assessment services with Terraphase Engineering for an amount not to exceed $15,000.
Authorized Staff to Enter into a Memorandum of Understanding with The City of Fremont and Authorize the City of Fremont to be the Fiscal Agent of the After School Education and Safety (ASES) Program - FUSD has been in communication with the City of Fremont, for the past year to ensure a collegial partnership ensues to support both the COF and FUSD’s goals in supporting the students in Fremont. The ASES program fully aligns with the overall mission and vision of the Recreation Divisions in serving the needs of the children living within the City of Fremont. The COF would maintain the goals of the program by supporting local efforts to improve assistance to students and broaden the base of support for education in a safe, constructive environment. The ASES program intent is to provide safe and educationally enriching alternatives for children and youth during non-school hours. The COF would continue the tenants of the ASES program by providing academic support by means of tutoring and/or homework assistance and educational enrichment such as physical activity, performing arts and/or music. The goal of the ASES program is to ensure that students who attend the program have an extension of their school day in a afterschool setting and are given additional learning opportunities. The Memorandum of Understanding (MOU) has been drafted between the COF and FUSD to outline the roles and responsibilities of both parties. Staff recommends that the Board Authorize Staff to Enter into a MOU with the City of Fremont and authorize the City of Fremont to be the fiscal agent of the ASES program.
Authorized Staff to Amend the Prequalification Process in Compliance with California Public Contract Code 20111.6 - In an effort to create a larger pool of prequalified bidders and foster a more competitive bidding environment, staff recommends that the Board amend the prequalification process to include prequalification tiers. Under the proposed process, the prequalification limit would be expressed as a range; contractors/sub-contractors assigned to a tier would be able bid on projects up to the maximum amount in the tier, thus allowing them to bid larger projects. Please see the attached Exhibit A for an example and tables that illustrate the current and proposed processes, including prequalification tiers for general contractors and general engineering contractors, plumbing subcontractors and mechanical subcontractors. Staff recommends that the Board amend the prequalification process to include prequalification tiers and also proposes to amend the appeal process to align with current practice, and recommends that the Board adopt the amended appeal process.
Authorized Staff to Enter into an Agreement with SVA Architects for Architectural Design Services for the Rix Site Renovation Project - A Request for Proposals (RFPs) to provide architectural design services was sent to the District's qualified pool of architects to solicit proposals for the Rix site renovation project and three proposals were received. Based on the proposals received, staff reviewed the qualifications, experience of similar projects, and fee, and recommends authorization to enter into an agreement with SVA Architects (SVA) in the amount of $216,050. SVA's services will include:
- Architectural and engineering services for the conversion from a private pre-school campus to a special education pre-school replacing the Glankler Early Learning Center (Glankler) and additional transitional kindergarten (TK) space
- Evaluation and design criteria reports following the Division of the State Architect (DSA) REH (Rehabilitation) process.
- DSA Recertification evaluation and design criteria report
- Modernization, which includes full services from schematic design through DSA plan review submittal, bidding, construction administration, and project closeout.
- Civil, structural, mechanical, electrical, and plumbing consultants.
Staff recommends Board authorization to enter into an agreement with SVA Architects for architectural design services for the Rix Site renovation project.
Authorized Staff to Enter into an Agreement with CCM/STV for Pre-Construction Construction Management (CM) Services for the Kennedy High School Modernization Project - Request for Proposals for pre-construction CM services was sent to the District’s qualified pool of CM firms, soliciting proposals for the Kennedy High School modernization project. The identified scope of work for this project includes:
- HVAC System Upgrades
- Slurry Coat and Re-stripe Existing Paving
- Enhanced Exterior Lighting
- Safety Locks
- Upgrade Existing Sewer Service Lines
- Upgrades to Existing Electrical Mains and Switchgear
Staff recommends authorization to negotiate and enter into an agreement for pre-construction CM services with CCM/STV for an amount not to exceed $157,697. The cost for these services is within the budget for the Kennedy High School modernization project.
See Video of entire meeting here
The Board’s next Regular Meeting is scheduled for Wednesday, February 28, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.