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Board Highlights - October 25th, 2017

 

At its October 25th meeting, The FUSD Board of Education:

 

Received Presentation on Design of the Joint Use Park and Playground Adjacent to Lila Bringhurst Elementary School and Approved Resolution to Accept the First Amendment to the Lease with the City of Fremont and Approve Plans for Joint Use Park - After Board and City Council approval of the Lease, the Alameda County Water District (“ACWD”) required that the School Site and Joint Use Park be irrigated by a well located on the Joint Use Park, rather than from ACWD water. The First Amendment to the Lease, attached as Exhibit A, sets forth the terms for operation, maintenance, repairs and sharing of costs for the well and its water. Gates Associates prepared a presentation for the Board’s review, attached to this agenda item as Exhibit B.  The design will also be presented for approval by the Division of the State Architect (DSA) and by the City. Staff recommended the Board receive the presentation on the design of the joint use park and playground adjacent to the new Lila Bringhurst Elementary School and approve Resolution 014-1718 to Accept the First Amendment to the Lease with the City of Fremont and Approve Plans for Joint Use Park.

 

Received the California School Dashboard Report on Local Indicators - The California School Dashboard is a new website that shows how local educational agencies and schools are performing on the indicators in California's new school accountability system. The Dashboard was created to give parents and the public a better idea of what is happening in our schools and districts and to identify schools and districts that need extra assistance. The Dashboard shows performance on multiple measures that contribute to a quality education for students. The Board received the California School Dashboard report on local indicators for the Fremont Unified School District for 2017-18.

 

Approved the Centerville Middle School Conversion and Modernization Project - On February 22, 2017, the Board of Trustees approved the revised Measure E Bond Implementation Plan, budget, and cash flow including Centerville Middle School Conversion and Modernization Project for a total project budget of $67,568,106.  This amount includes estimated allocated costs and escalation costs up to the completion of the project.  The Long-Range Facilities Plan (LRFP) budgeted $53,380,000 in 2014 dollars. The Implementation Plan indicates that Staff will begin procuring architectural services in October 2017. Attached is a copy of the pages from LRFP for Centerville Middle School as a reference. Staff will issue a Request for Proposal (RFP) for architectural services and will present a recommendation at a future board meeting. 

 

Authorized Staff to Extend the Lease Agreement with Stratford School – The District's Marshall Elementary School (Marshall) campus was closed after the 2000-2001 school year. In May 2004, the district entered into a 20-year lease agreement with Stratford School, Inc. (Stratford), for the former Marshall Elementary School. The lease agreement includes an early termination provision that allows the District the right to terminate the Lease at any time after the conclusion of the twelfth-year if the Premises are needed for public school purposes. If the District elects this early termination, the District will give the Tenant (Stratford) a minimum of 24 months advance written notice prior to the termination date. On March 9, 2016, the Board of Education authorized staff to terminate the lease agreement between the District and Stratford with a 24-month termination notice, effective March 15, 2016.  Staff also recommended to the Board to dedicate Marshall as the future site for the Spanish Dual Immersion (SDI) program.  

 

In September 2017, Stratford contacted the District to request a lease extension. Stratford is requesting a lease extension of three months, with an option to extend an additional two months, for a total period of up to five months, due to possible delays in the construction of Stratford's new campus. The original move-out date of Stratford is June 30, 2018, which means that the District won't be able to start any needed repairs and/or renovations to bring the site to a move-in condition until July 1, 2018.  Depending on the magnitude of work needed, the site may not be fully ready for SDI program occupancy by the beginning of the 2018-19 school year. Staff recommended the Board authorize the extension of the lease agreement with Stratford Schools for. The extension of Stratford lease as described will result in the postponement of the unification of SDI program at the Marshall site to Fall of 2019, and will provide the District sufficient time to perform the necessary repairs and/or renovations before the occupancy of the SDI program.

 

Board approves with stipulation that any revenue generated from extension of lease will go directly toward renovation costs of the Marshall site when the District takes ownership.

 

Authorized Staff to Negotiate and Enter into Three Agreements for Architectural Services for the Kennedy, Mission San Jose, and Washington High School Modernization Projects –

 

Kennedy High School Modernization Project includes:

  • HVAC system upgrades
  • Slurry coat and re-stripe existing paving
  • Enhanced exterior lighting
  • Security locks
  • Upgrades to existing sewer service lines
  • Upgrade of existing electrical mains and switchgear

The proposed modernization project as stated above is based on the 2014 Long Range Facilities Plan (LRFP) and will not change the capacity at Kennedy, which is currently at 1,728 students. The enrollment at Kennedy over the next seven years is projected at 1,880 students, and includes students generated by the South Fremont/Warm Springs development. Staff recommended authorization to negotiate and to enter into an agreement for architectural services with LPA, Inc. for an amount not to exceed $1,182,668.

 

Mission San Jose High School Modernization Project includes:

  • HVAC system upgrades
  • Slurry coat and re-stripe existing paving
  • Enhanced exterior lighting
  • Security locks
  • Upgrades to existing storm sewer drainage system

The proposed modernization project as stated above is based on the 2014 Long Range Facilities Plan (LRFP) and will not change the capacity at MSJHS, which is anticipated to be sufficient to accommodate the projected enrollment. Staff recommended authorization to negotiate and to enter into an agreement for architectural services with SVA Architects for an amount not to exceed $966,000.

 

Washington High School Modernization Project includes:

  • HVAC system upgrades
  • Roof replacement
  • Enhanced exterior lighting
  • Security locks
  • Upgrade of existing electrical mains and switchgear

The proposed modernization project as stated above is based on the 2014 Long Range Facilities Plan (LRFP) and will not change the capacity at Washington, which is anticipated to be sufficient to accommodate the projected enrollment. Staff recommended authorization to negotiate and to enter into an agreement for architectural services with LCA Architects for an amount not to exceed $408,400.

The cost of these services (total of $2,557,068) is within the budget for the Kennedy, Mission, and Washington High School modernization projects. 

 

Authorized Staff to Apply for a Grant to Install a Solar Emergency Microgrid - The City of Fremont has been working with Gridscape, a private company located in Fremont, to apply for grants with the California Energy Commission (CEC) to install Solar Emergency Microgrids (SEMs).  A SEM would generate energy from solar panels and store the energy in a battery to provide backup power to critical loads in an emergency.  At other times the produced solar energy can be used to reduce costs and dependence on PG&E.  The City suggests that the District consider applying for the CEC grant to install SEMs at one or more facilities that are located near fire stations which can be used as emergency shelters.  If the grant is awarded, the District can use the knowledge from this project to plan for possible future expansion of SEMs district-wide.  Based on discussions with the City and Gridscape, staff believes Gridscape's experience with the application process would enhance the chance for success, especially given the short timetable for the grant application.  There is no upfront cost for the District to participate in this project, and the District has the flexibility to decline participation if it does not want to proceed with the project after the grant is awarded.

 

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, November 15, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.