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Board Highlights - October 11th, 2017


Board Meeting Highlights – October 11th, 2017



At its October 11th meeting, The FUSD Board of Education:


Reviewed and Discussed the Possibility of Establishing Advisory Committee on Facilities and Construction - Board votes to establish committee charged with anticipating District needs and planning for growing/declining enrollment, composed of one parent & community member from each Attendance Area, one member from each bargaining unit, one student member, one parent member representing sites not Attendance Area-specific, and led by staff member designated by the Superintendent.


Received the Smarter Balanced Assessment Consortium (SBAC) Summative Assessment Results – In 2014, California Education Code Section 60640 established the California Assessment of Student Performance and Progress (CAASPP) System of assessments. The CAASPP System includes the Smarter Balanced Assessment Consortium (SBAC) Summative Assessments, which were administered to Fremont Unified School District students in grades 3-8 and 11 during the spring of 2017. The Summative Assessments are comprehensive end of the year assessments of grade-level learning that measure progress toward college and career readiness. The Board received the Smarter Balanced Assessment Consortium (SBAC) Summative Assessment results for Fremont Unified School District for 2017. 


Received Presentation on Math Placement Data - SB 359 required FUSD to develop, establish, and implement fair, objective and transparent mathematics placement policies that consider multiple objective measures as the basis for placement and permits multiple checkpoints to assess placement accuracy and student progress. FUSD is in its second year of implementation of its Mathematics Pathway Placement Process. SB 359 also requires an annual periodic examination of aggregate pupil placement data of the school district to ensure that there is no disproportionate impact in mathematics placement of students by race, ethnicity, gender or socioeconomic background. The presentation to the Board shared the disaggregated mathematics placement data for the 2015-16 and 2016-17 school years and how FUSD will be moving forward.


Approved Professional Learning Communities Time - Memorandum of Understanding - The Memorandum of Understanding (MOU) for Professional Learning Communities (PLC) Time was agreed to by FUSD and FUDTA on March 16, 2017 followed by ratification in the summer and included in budget projections for 2017/2018. This MOU provides flexibility for teacher schedules, attendance accountability, special consideration for specialty groups within FUDTA on scheduling challenges and will be voted on in spring of 2018 for permanency into the contract. Currently, there is 91.6% participation district-wide. The goal is to build time into the schedule so certificated staff can support each other’s instruction via the PLC inquiry process.


Received Update on the Walters Middle School Conversion Project - The Walters Middle School Conversion project must comply with all California Environmental Quality Act (CEQA) requirements. The Environmental Impact Report (EIR) process requires Department of Toxic Substances Control (DTSC) approval before construction can begin. The EIR revealed that Walters Junior High School site was previously used for agricultural purposes. DTSC subsequently required an enhanced level of soil testing and review that will delay the project completion by three months to November 2018. The duration of the construction schedule remains the same, but the commencement of the construction will be delayed due to the extra time needed to perform the soil testing and review. Compliance with DTSC standards is required not only for the safety of the students, staff, and the community, but also to qualify for Proposition 51 funding. Staff has identified two options to address impacts of the delay:

  1. Install temporary classrooms, continue conversion on schedule (Fall 2018), and continue construction upon DTSC approval – an approach that would add approximately $2.5 million in project costs.
  2. Delay middle school conversion to Fall 2019, and continue construction upon DTSC approval.

See full presentation update. Board directs staff to pursue option 2.


Held Public Hearing on Revised School Facility Needs Analysis (SFNA) and Adopt Resolution No. 007-1718 Adopting the Revised SFNA and Authorizing Levying of the Alternative Fees - District desired to revise the SFNA adopted on May 10, 2017, to correct inadvertent typographical errors and add clarifying language pursuant to Government Code section 65995.6(e). The proposed revisions do not alter the analysis of the SFNA or change the calculation of the Level 2 and Level 3 Alternative School Fees, authorized by the Board on May 10, 2017. Thus, the District’s current Level 2 ($13.05/sf) and Level 3 ($26.11/sf) Alternative School Fees will remain unchanged if the Revised SFNA is adopted. Staff recommends that the Board adopt Resolution 007-1718 approving and adopting the Revised SFNA.


Authorized Staff to Enter Into an Agreement with Companion Data Services For Electronic Document Management Services - The District maintains records through a variety of methods and storage solutions: hard copy, microfiche, individual hard drives and District shared drives. With an ever-increasing demand for security, access, and retrieval of documents, the District has been exploring methods to better store and retrieves important documents in an efficient and cost-effective manner. On September 18, 2017, District staff presented the electronic document management services project to the Technology Advisory Committee (TAC) which received, reviewed and discussed components of the project. Staff recommends Board authorization to enter into an agreement with Companion Data Services for electronic document management services.  The cost of this recommendation is approximately $345,965 for five years, an average of $69,193 per year. 


Authorized Staff to Extend Leases of Temporary Classrooms - Staff has updated the list of leased temporary classrooms for the 2017-2018 school year.  Included are new leased classrooms placed during the summer of 2017 at Horner and Thornton Junior High Schools (Horner and Thornton) and American High School (American).  The projected lease cost for temporary classrooms for 2017-2018 is approximately $518,100. The actual cost could vary if classrooms are removed and returned during the year, which is unlikely at this time. All Fremont Unified School District (FUSD) leased temporary classrooms are funded by Capital Facilities Fund - Fund 25 (Developer Fee Fund). The COIL leased temporary classrooms are funded by COIL Fund 9 (Charter Schools Special Revenue Fund) and are not included in these totals. Staff recommends that the Board authorize staff to extend leases for temporary classrooms as detailed in the attached list.


Authorized Staff to Enter into an Agreement with Roebbelen Construction Management, Inc. for Construction Management (CM) Services for Grimmer, Oliveira, and Mission Valley Elementary Schools Modernization Projects - Three Request for Proposals (RFPs) to provide CM services were sent to the District’s pre-qualified pool of CM firms - soliciting fee proposals, information about the project team, and the firm’s approach to executing the CM services for the Grimmer, Oliveira, and Mission Valley Elementary Schools modernization projects. The RFPs for the modernization project for Grimmer Elementary School can be viewed by clicking here, for Mission Valley Elementary School here, and for the Oliveira Elementary School here. Staff recommends entering into an agreement with Roebbelen Construction Management, Inc. for the Grimmer, Oliveira, and Mission Valley Elementary Schools, modernization projects. The cost for these services is $313,970 which is within 5.5% of the total construction costs. A 10% contingency has been added to cover any unforeseen conditions, which brings the total to $345,366. The contingency amount will be used on as needed basis. The total amount is within the project budget for the Grimmer, Oliveira, and Mission Valley Elementary Schools modernization projects.



See Video of entire meeting here 


The Board’s next Regular Meeting is scheduled for Wednesday, October 25, 6:30pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.