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Board Highlights - September 27th, 2017

 

At its September 27th meeting, The FUSD Board of Education:

 

Received Report from the Naming Committee for the New Elementary School, Hold Public Hearing, and Make a Selection from the Recommended List of Names - The design for the new elementary school in the Warm Springs/South Fremont community plan area has been approved by the state Division of the State Architect (DSA). A groundbreaking ceremony took place September 27th and construction has commenced. The Naming Committee made a presentation to the Board regarding its process and recommendations, and also prepared a ballot for the Board's use for deliberations and selection following the public hearing. Board elects to name new elementary school Lila Bringhurst Elementary School.

 

Discussed Future Naming or Renaming of Facilities - Board Policy 7310 was revised and approved on April 26, 2017, and provides clear guidance on the naming of a facility. The policy, however, does not provide an established process for renaming an existing facility. Staff requested the Board provide a recommendation for the process for renaming of a relocated or reclaimed facility as several former District properties may potentially be re-purposed for future use (e.g., Glankler, Rix, Marshall, Williamson). 

 

Held Discussion Regarding the Sizes of Schools - Over the last seven years, the District’s total enrollment has been growing at an average annual rate of 1.2%, or 395 students.  The past five years show an average annual growth rate of 1.3%, or 449 students. The total enrollment as of June 30, 2017, was 34,832, which is nearly 2,800 more students than seven years ago. The development of the Long Range Facilities Plan (LRFP) completed in January 2014, included the following capacities as a guideline:

  • Elementary (K-5) 450-900 students
  • Middle School (6-8) 600-1,200 students
  • High School (9-12) 1,200-2,400 students

The projected enrollment for 2017-18 is 35,625, or 793 students (2.3% growth) more than last year.  The official enrollment count for 2017-18 will be determined on October 4, 2017.  As of September 20, 2017 (15th day of the school year), the total enrollment is 35,433, or 601 students (1.7%) more than last year.  It is anticipated that more students will enroll from now until October 4.  Please refer to the attached Exhibits listed below.

  • Exhibit A shows the historical enrollment by school site and the respective average changes over the last 7 years.
  • Exhibit B shows the projected enrollment (based on school of attendance – includes neighborhood students and overloaded students) by school site and the respective average changes over the next 7 years.
  • Exhibit C shows the projected enrollment (based on school of residence - assuming all students attend their neighborhood school) by school site and the respective average changes over the next 7 years.

See full presentation here. Based on the information above, staff recommended that the Board discuss the school sizes and provide direction on the possible adjustments, or establish new school size goals. After discussion, Board agrees on the following capacities as guidelines:

  • Elementary (K-5) 450-1,100 students
  • Middle School (6-8) 600-1,500 students
  • High School (9-12) 1,200-2,400 students

 

Considered Authorization of Staff to Proceed with the Design of the Recommended Projects for the Property at 35068 Fremont Boulevard (aka "Horse Property") - On June 7, 2017, staff presented four options to utilize the Horse Property and the possible effects to the Thornton and Centerville Middle School conversion projects.  A link to the presentation is here. The Board directed staff to proceed with the Thornton Middle School Conversion according to the Long Range Facilities Plan (LRFP). Staff recommended that the Board authorize proceeding with the design of the projects at the Horse Property as follows:

  1. Middle school with a capacity of 2,400 students, and
  2. Small elementary school/early childhood education center with a capacity of 300 - 600 students

The District is eligible for Proposition (Prop) 51 funding. Approval of the staff recommendation referenced above will better position the District to submit a timely application to receive Prop 51 funding. In order to apply for Prop 51 funding, the District must:

  1. Hire an architect and design the project
  2. Receive Division of the State Architect (DSA) approval, and
  3. Secure California Department of Education (CDE) approval

Since many other school districts are also applying for Prop 51 funding, it is critical that the District expedite submission of its application before available funding is depleted.  Staff therefore recommends that the Board of Education authorize staff to proceed with the design of the recommended projects referenced above.  It is estimated that the District is eligible for approximately $60.3 million between the two projects. The estimated cost of this recommendation represents the cost of architectural fee up to the submission of the application for Prop 51 funding.  The remaining architectural fee will be submitted to the Board for approval in the future, pending the decision whether the District will proceed with the construction of the projects.  Additionally, the estimated cost also includes fees and cost of consultants necessary to complete the design for submission to DSA. See full presentation here. Board votes 3-2 (Trustees Campbell, Shao and Sweeney vote Aye. Trustees Berke and Crosbie vote Nay.) to designate front 22 acres of the Horse Property to the benefit of the American Attendance Area.

 

Dedicated Marshall Elementary School as the Future Site for the Spanish Dual Immersion (SDI) Program - The District's Marshall Elementary School campus was closed after the 2000-2001 school year. In May 2004, the district entered into a 20-year lease agreement with Stratford School, Inc., for the former Marshall Elementary School. The term of the agreement commenced on July 1, 2004, with the lease ending on June 30, 2024. The lease agreement includes an early termination provision that allows the District the right to terminate the Lease at any time after the conclusion of the twelfth year if the premises are needed for public school purposes. If the District elects this early termination, the Landlord will give Stratford a minimum of 24 months advance written notice prior to the termination date.

On March 9, 2016, the Board of Education authorized staff to terminate the lease agreement between the District and Stratford with a 24-month termination notice, effective March 15, 2016.  Staff also recommended to the Board to dedicate Marshall as the future site for the Spanish Dual Immersion (SDI) program.  On a unanimous vote, the Board approved its intention (rather than dedicate) to house the SDI program at the Marshall Elementary School. As authorized by the Board, the District provided Stratford with a 24-month termination notice; Stratford will vacate the site on June 30, 2018. Staff recommends that the Board dedicate Marshall as the future site for the SDI program.  Approval of this recommendation will allow for the necessary planning and preparation of Marshall for occupancy at the beginning of 2018-19 school year.  Additionally, Instructional Services staff could begin the planning process, including notification to the families, for the consolidation of the SDI programs at the Marshall site. Staff will conduct a financial analysis to determine the fiscal impact of potential facilities renovations, staffing, and other operating costs; staff will provide this information to the Board on a future meeting agenda. Board votes 3-2 (Trustees Berke, Campbell & Crosbie vote Aye. Trustees Shao & Sweeney vote Nay.) to approve item.

 

Approved Settlement Agreement and Revised Salary Schedules for Psychologists, Counselors, Nurses, Speech & Language Pathologists and Program Specialists - Based on the foregoing history, Salary Schedules will be updated beginning July 1, 2017 in the manner described in the attached Settlement Agreement between FUSD and FUDTA. Adjusted calculations will result in a one-time payment equal to 50% of the calculated difference in gross pay to be paid no later than November 30, 2017. Agreement and revised salary schedules are attached.

 

Authorized Staff to Amend the Agreement with Rodan Builders for the Construction of Priority 2, Package 3 – Information Technology (IT) Upgrade Project at Mission San Jose High School - The District added scope to the project to provide and install data drops for future exterior public address speakers. The scope of work would involve installation of approximately 4,400 linear feet of wire mold, 25,000 linear feet of cat-6 cables, fittings, boxes and associated apparatus. Based on cost estimates provided and further negotiations with the contractor, staff recommends increasing the agreement with Rodan Builders by $145,793. The proposed total revised agreement would be $2,263,693.

School

Original Contract

 Proposed Amendment

Proposed Revised Contract

Mission San Jose HS

$2,117,900

$145,793

$2,263,693

The recommended increase is within the project budget for the IT upgrade project at Mission San Jose High School and would leave $674,789 in project contingency.

 

Adopted Resolution No. 005-1718 to Certify the Final Environmental Impact Report (FEIR) for the Walters Junior High School Improvements Project and Approve the Project - The California Environmental Quality Act (CEQA), requires state and local agencies to identify the significant environmental impact of the agency's development actions and to avoid and mitigate those impacts, if feasible. An Environmental Impact Report (EIR) must be prepared when there is substantial evidence to support the argument that significant effects may occur. Following the extensive investigation, evaluation, and project modification efforts detailed in the Final Environmental Impact Report (FEIR), including comments received following the public review period (June 20 - August 4, 2017). Staff recommends that the Board adopt Resolution No. 005-1718 to certify the FEIR for the Walters Junior High School improvements project and approve the project.

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, October 11, 6:30pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.