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Board Highlights - August 23, 2017

 

At its August 23rd meeting, The FUSD Board of Education:

 

Approved Administrative Appointment – The Board unanimously approved the appointment of Christina Arroyo as Assistant Principal at Oliveira Elementary School. Arroyo previously served as a Program Manager in FUSD’s Federal & State Programs Department.

 

Appointed Parent Members to the Local Control and Accountability Advisory Committee (LCAAC) - As a requirement of the Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP), districts must form an Advisory Committee. As stakeholders, the Advisory Committee's responsibility is to advise and give input into the district's LCAP regarding priorities and resources based on the LCFF. The Board unanimously elected Mohammad Asim Zafir, Renata Dayrell and Amrita Mehrok.

 

Authorized Agreement with Sodexo School Services to provide Food Service Management Services for the District - Pursuant to Education Code sections 38090-38093, school districts may establish a Cafeteria Fund to account separately for federal, state, and local resources to operate a food service program. The District operated a Cafeteria Fund for many years and maintained a stable fund balance until June, 2014; however, in each of the last two years, the Cafeteria Fund has experienced budget deficits due to significant declines in student meal participation. On May 24, 2017, the Board of Education authorized staff to submit a Request for Proposal (RFP) for consulting services for the CNS program. The functions of the consulting services firm include evaluation of the CNS program and to provide consulting and assistance in the implementation of strategic solutions to address its current challenges. Based on the evaluation criteria and the result of the interview, staff recommends entering into an agreement with Sodexo for a period of one year, with an option to extend contract, with Board approval, for up to five, one-year agreements. Sodexo will primarily focus on increasing student meal participation in the District's breakfast and lunch programs. The number of CNS employees will remain the same, except for the reduction of the Director. Sodexo will assist in the leadership of the CNS department, but will not have a supervisory role. Supervision of the CNS staff will be headed by the Supervisor, Child Nutrition Services.

 

Authorized amended Agreement with O’Connor Construction Management, Inc. (OCMI), for Construction Management Services for the Priority 4, Package 2 Information Technology (IT) Upgrade Projects and Priority 2, Package 4 IT Upgrade Projects - Due to District-added scope, additional time is required to complete the projects resulting in additional construction management costs. The additional construction management costs are outlined in the table below:

Project

Current Contract Amount

Current Request

Revised Contract Amount

IT Priority 2 Package 4 (Oliveira, Parkmont, and Patterson ES & Washington HS)

$327,245

$166,065

$493,310

IT Priority 4 Package 2 (Cabrillo, Forest Park, Maloney, Niles, and Warwick ES)

$286,001

$67,875

$353,876

Staff recommended amending the OCMI construction management agreement for the Priority 2, Package 4 IT upgrade projects at Oliveira, Parkmont, Patterson Elementary Schools and Washington High School in the amount of $166,065 for a total contract value of $493,310. Staff recommended amending the OCMI construction management agreement for the Priority 4, Package 2 IT upgrade projects at Cabrillo, Forest Park, Maloney, Niles and Warwick Elementary Schools in the amount of $67,875 for a total contract value of $353,876. The costs of the proposed amendments are within the project budget. 

 

Authorized Agreement with Infinity Communications and Consulting, Inc. for Design and Contract Administration Services for District-Wide VoIP (Telephone), Clock, Bell and Public Address (PA) System Project - At the April 26, 2017, Board meeting, District staff presented options for consideration, including full replacement or upgrade of existing telephone, clock bell, and PA systems. The Board directed staff to full replacement.

Staff recommended entering into an agreement with Infinity Communications and Consulting, Inc. for design and contract administration services for the VoIP, Clock, Bell and Public Address Project in the amount of $222,075. The cost for these services is within the approved budget for the VoIP, Clock, Bell and Public Address Project.

 

Approved additional District funds to Complete Construction of new Elementary School in the Warm Springs/South Fremont Community Plan Area - On December 9, 2015, the Board approved the Mitigation and Construction Agreement between the District and Toll Brothers, Inc., Lennar Homes of California, Inc., and Valley Oak Partners, LLC. The Mitigation Agreement states that the Developers agree to design and construct an 1100-student elementary school within the Warm Springs/South Fremont Community Plan Area. The project has been approved by the Division of the State Architect (“DSA”).  During the review process, DSA required numerous changes to the construction documents.  These DSA-initiated changes, along with the delay in approval to start construction, have resulted in additional construction costs to the contractor. In order for the contractor to execute the construction contract for the project, the parties must agree on a guaranteed maximum price (“GMP”) for the construction.  Currently, there is an approximately $1.6 million gap between the preliminary estimated GMP and the final GMP.  Staff and legal counsel have negotiated with the Developers and believe that it is in the best interest of the District and the community to furnish additional funding to enable the project to move forward immediately. Staff recommended the Board approve $1.6 million in additional funding to close the gap in the project budget, so that the project can be completed.  The funding source is recommended from the Developer Fee Fund (level 2 developer fees). 

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, September 13, 6:30pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.