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Public Records Request - PRA

Per the California Public Records Act (Guide/Code) and Board Policy 1340 Access to District Records, the following information applies to the request of public documents.

  • Any individual or organization requesting information from the District shall contact the Public Information Department.
  • The District has 10 days to determine if records will be provided.  In "unusual" cases (request is voluminous, seeks records, held off-site or requires consultation with other agencies), the District may, upon written notice to the requesters, give itself an additional 14 days to respond.  These time periods may not be used solely to delay access to the records.
  • The requested individual or organization will be notified by email or telephone at the requestor’s request when the materials are ready.
  • A fee of 10 cents per page will be assessed and collected at the time requestor picks up materials from District Office.

What's Not Covered

  • Employees' private papers, unless they relate to the conduct of the public's business and are prepared, owned, used, or retained by the agency.
  • Computer software developed by a state or local agency... including computer mapping systems, computer programs, and computer graphic systems.
  • Records not yet in existence:  The Public Records Act covers only records that already exist, and an agency cannot be required to create a record, list or compilation. "Rolling requests" for future-generated records are not permitted.
  • Attorney-Client discussions are confidential, even if the agency is the client, but the agency (not the lawyer) may waive secrecy.    

To submit a Public Records request please email

Please include: Your name, email, phone number, information are you requesting (Describe the record as precisely as possible, including the designation of any forms or reports with titles, the date or dates if relevant, the author and addressee if the item is a letter or memo, etc. If the record is referred to in another document or published report and it will help to attach a copy of that reference, do so) and an estimate number of pages requested. Thank you.