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Board Meeting Highlights - June 24th, 2020
Posted 6/26/20

At its June 24th meeting, The FUSD Board of Education:

 

Authorized Staff to Enter Into Agreements with Non-Public Agencies for Extended School Year (ESY) 2020 - FUSD currently has students whose IEP indicates they are to receive services in an extended school year. In order to serve the needs of the students, FUSD currently needs to contract out for additional services through Non-Public Agencies, despite efforts to employ district staff, including, but not limited to: Augmentative and Alternative Communication, Assistive Technology, Occupational Therapy, Speech/Language, and Educationally Related Mental Health services and Physical Therapy services.

 

Received an Update on Fremont Unified School District's Preparedness during COVID-19 School Closures

Approved the 2020-21 Proposed Budget - 2019-2020 - The Governing Board approved the District’s Second Interim Budget report on March 11, 2020, which showed a projected ending fund balance of $9.1 million. As the fiscal year comes to a close, the District recalculates its revenues and expenditures and makes necessary adjustments before the year ends. The revised ending fund balance is $18.3 million. The ending Fund Balance includes a projected Restricted Ending Balance of $3.9 million. The district has also adjusted the expenditures to reflect savings achieved due to COVID-19 Shelter-in-Place. 2020-2021 - On June 3, 2020, the Governing Board held a public hearing on the preliminary budget. Since the public hearing, the proposed budget has been modified to incorporate the following changes:

  • Revenue - Increase of $4.3 million as a result of:
    • $1.9 million increase CARES Act
    • ($1.1 million) decrease in Local Revenue
    • $3.5 million bus purchase reclassification to Sale of Site Fund (Fund 40)
  • Expenditures - Expenditures reflect the following adjustments:
    • $2.6 million adjustment to Certificated salaries, including 0.56% ongoing salary increase
    • $0.1 million adjustment to classified salaries
    • ($0.3) million adjustment to Statutory Benefits calculations
    • $6.1 million projected restricted carryovers and adjustments
    • $3.5 million bus purchase reclassification 
    • $0.3 million increase in Other Outgo and Indirect Costs
    • ($35.1) million adjustment to salaries and benefits as a placeholder (Contingent upon Final State Budget Actions)

The District is projecting a beginning fund balance of $18.3 million. The projected revenue for 2020-2021 is $365.2 million, and projected expenditures is $406.4 million. The expenditures have been reduced by $35.1 to maintain the required 3.0% Reserve for Economic Certainties (REU). The ending fund balance is projected at $12.2 million, of which $1.0 million is designated for carryover of unspent categorical funds, "me too" designation, and other legally required designations. The District's reserve is estimated at 3.0% or $11.1 million. On June 15, 2020, the Assembly and Senate approved the 2020-21 State Budget Bill (Senate Bill SB74) and several accompanying trailer bills and submitted to the Governor for signature. The Governor has 12 days to review and act on the budget, after receiving the budget from the legislators. Thusthe impact of the final enacted budget is not included in the District’s proposed budget for 2020-2021. The District will revise its budget within 45-days from the date of State budget enactment.

 

The District prepared a multi-year budget projection (MYP) to determine if the District will be able to meet its financial commitments for the two projected years. Based on these assumptions, the District will be able to meet its financial commitments for 2020-21 and two succeeding years. As soon as the State budget is enacted, staff will revise the MYP to incorporate the new information. Additionally, any budget savings generated in closing the 2019-20 budget will be included in the ending fund balance. See presentation here.

 

Note: The proposed 2020-21 budget does not reflect information regarding a recent budget deal between the Governor and Legislature preserving public school funding at pre-COVID-19 levels. Any adjustments will be reflected in the District’s final budget presentation at the Board’s July 29th meeting.

 

Approved the COVID-19 Operations Report - Pursuant to the Executive Order N-56-20 established on April 22, 2020, the Local Education Agency (LEA) must adopt a written report explaining to its community the changes to program offerings the LEA has made in response to school closures to address the COVID-19 emergency and the major impacts of such school closures on students and families.

 

Approved the Purchase and Installation of Plexiglass Partitions (Sneeze Guards) District-wide - On June 3, 2020, staff presented to the Board estimated costs of installing sneeze guards at all school sites. The intent of the sneeze guards is to protect staff, students, and the public when having face-to-face interactions and serves as a visual reminder to use proper hygiene and distance to prevent the spread of germs. The Board asked staff to bring back the issue as a regular agenda action item. Since the request, staff has visited each school site and the District Office, and met with site staff where possible to take an exact count of areas needing sneeze guards. The total amounts needed throughout the district and associated costs are presented in the following table:

 

Site

Number of Units

Total Cost

Elementary Sites

200

48,000

Junior High Sites

50

12,000

High School Sites

90

21,600

Other Sites

40

9,600

District Office

95

22,800

Total

475

$114,000

 

Received a Presentation and Authorize Staff to Proceed with the Locker Room Expansion for the Modernization Projects at Horner Middle School (Middle School Conversion Project) - On May 14, 2020, during a site visit, District administrators requested SVA Architects to provide a concept design and estimate for locker room expansion to accommodate a larger locker room space at Horner Middle School. Upon discovery of the location, size and amount of the locker space and lockers available, Principal Cindy Rodriguez-Hicks informed the construction team Physical Education classes could not be accommodated in the locker room built for 25 students per class. The original design created and bid on was approved in 2016 and the original scope of work only accounted for 50% of the current loads the school is experiencing right now for the PE locker rooms. The current solution presented will support the full use of the locker room based on the needs of the school with a full capacity for all PE classes at 45-50 students each class session. The concept design consists of adding two 36’x40’ portables, including lockers and benches. There will be an office for an instructor to provide oversight while students are in the locker rooms and the additional lockers will allow for students to have sufficient space to store valuables in their lockers and minimize the opportunity for theft of personal items. This scope of work will exceed the project budget and will require an increase to the overall project budget to complete the scope of work.

 

Authorized Staff to Amend an Agreement with Roebbelen Construction Management Services, Inc. for Construction Phase Construction Management (CM) Services for the New Construction and Modernization Project at Hopkins Middle School - Department of State Architects (DSA) approvals for all increments are delayed due to COVID-19 shelter-in-place order. Formal approvals of the project are expected by February 2021. Roebbelen has been, and will continue, providing Design and Bidding Phase CM services throughout this period. FUSD has submitted design documents to DSA and is awaiting approval for Phases 1 and 2 (Interim Housing, Site Utilities) that is scheduled for October 2020, with bidding and construction scheduled between Spring 2021 and November 2021. After these phases are started and substantially completed, construction will begin of the main facility and new structures. The schedule of activities includes DSA approvals and bidding for Phase 3 (New Construction, Modernization) which are scheduled to be completed by May 2021, with construction scheduled between June 2021 and August 2023. The fee represented will be inclusive of all remaining work required for completion of the project. Construction for the project is scheduled to begin in the Spring of 2021 and conclude during the Summer of 2023. The fees are broken down into phases:

  • Design Phase/Pre-Con Services (Current): $396,924
  • Construction Phase Services (Proposed): $2,499,714
  • Budget-CM Total (Current + Proposed): $2,896,638 

Authorized Staff to Amend an Agreement with Roebbelen Construction Management Services, Inc. for Construction Phase Construction Management (CM) Services for the New Construction and Modernization Project at Centerville Middle School - The work of Pre-Construction Services is currently being completed and is ready to move into the construction phase of work. FUSD has submitted design documents to DSA and is awaiting approval for Phases 1 and 2 (Interim Housing, Site Utilities) that is scheduled for June 2020, with bidding and construction scheduled between July 2020 and November 2020. After these phases are started and substantially completed, construction will begin of the main facility and new structures. The schedule of activities includes DSA approvals and bidding for Phase 3 (New Construction, Modernization) which are scheduled to be completed by January 2021, with construction scheduled between January 2021 and August 2022. The fee represented will be inclusive of all remaining work required for completion of the project. Fees are based on phases as follows:

  • Design Phase/Pre-Con Services (Current): $299,637
  • Construction Phase Services (Proposed): $2,380,004
  • Budget-CM Total (Current+Proposed): $2,679,641

Approved Funding Source for Williamson School Site and Determination of Use of Site- Approve the Use of Fund 25 to Pay Fees Required by the Agreement with City of Fremont - The Board has been asked by the City of Fremont to provide a source for funding from for the $3M required as part of the agreement established in 2018. FUSD staff was directed by the Board to determine the full funding source for the construction of the new facility. Upon review, FUSD continues to review the funds to fully fund the construction of the new facility with current funds available and future funds that were anticipated from Office of Public School Construction (OPSC). New construction reimbursement for Williamson will not be received as of today, because FUSD is in declining enrollment district-wide. The current projections are far below the anticipated enrollment that was identified at the initial application for funding in 2018.  The reimbursement anticipated from OPSC is $13M (as of 4/2020) which is half of what was originally anticipated for reimbursement for ($27M originally expected from Lila Bringhurst School) the cost of the new school. The enrollment projections from the current development in the attendance area will be reduced as well due to lackluster sales of homes in the development area originally expected by Fall 2020. Originally in 2018, the new school was determined to be needed because a decision was made based on information presented in the demographics report and enrollment study. But a revised report was prepared in March 2020 that identified declining enrollment district wide. The attendance area of Parkmont was identified to have a decline of -2.5% in the coming year. After review of upcoming years, Parkmont area will experience steady growth in 2021 -2024 in comparison to other enrollment areas in the district. (Davis Demographic Report March 2020). There is a current overload of 177 students in the attendance area.  In looking at alternatives, FUSD may look into how to address the overload challenge district wide in the future. Based on this information, we must consider how we will continue with the use of the new site as a school or potentially another educational facility that can serve the FUSD community in a more comprehensive manner. Looking at the enrollment and capacity of the schools in the attendance area, there is opportunity to provide a facility that can better serve the community at large.

 

With escalation factored into the budget, FUSD will need at a minimum $75-90M for a new facility that can be an elementary school. The Board may consider a new Bond Program and potentially fund the difference from a new bond measure in the future to aid in any potential growth impacts in the attendance area. Board approves use of Fund 25 to pay fees required by the agreement with the City of Fremont.

 

See Video of entire meeting here 

 

The Board’s next Regular Meeting is scheduled for Wednesday, July 8th, 6:30pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.