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Board Meeting Highlights - June 27th, 2018
Posted 6/27/18

At its June 27th meeting, The FUSD Board of Education:

 

Approved Administrative Appointments - Board unanimously approved appointment of Jeff Downing as Assistant Principal of Oliveira Elementary School effective July 1, 2018.

 

Approved Local Control and Accountability Plan (LCAP) - FUSD utilized multiple strategies to engage all stakeholders in the process to give input into the priorities and goals of the Local Control Accountability Plan (LCAP). The plan provides extensive supplemental materials to increase access to the core curriculum, increased direct teacher to student support through interventions, more time to access the curriculum through an extended day or year, targeted support for students who have skill gaps that need to be addressed, and social-emotional counseling for students in need of support.

 

Approved the 2018-19 Proposed Budget 

  • 2017-2018 - The Governing Board approved the District’s Second Interim Budget report on March 14, 2018, which shows a projected ending fund balance of $19.3 million. As the fiscal year comes to a close, the District recalculates its revenues and expenditures and makes necessary adjustments before the years ends. The revised ending fund balance is $25.3 million, of which $14.4 million is designated for salary increases for all bargaining units, carryover of unspent categorical funds and other legally required designations. The District’s reserve is estimated at 2.99% or $10.9 million.  Please see pages 14-16 of the attached budget report for details.
  • 2018-2019 - A summary of the 2018-2019 revenues, expenditures, and changes to the fund balance is linked here. The District is projecting a beginning fund balance of $25.3 million. The projected revenue for 2018-2019 is $371.2 million, and projected expenditures are $370.9 million, which increases the fund balance by $0.3 million. The ending fund balance is projected at $25.7 million, of which $14.5 million is designated for carryover of unspent categorical funds, ongoing effect of the salary increase in 2017-18, one-time expenditures, and other legally required designations. The District's reserve is estimated at 3% or $11.1 million. Please see pages 14-16 of the attached budget report for details. On June 14, 2018, the Assembly and Senate approved the 2018-19 State Budget Bill (Senate Bill [SB] 840) and several accompanying trailer bills and submitted to the Governor for signature.
  • Multi-Year Budget Projection (MYP) - The District prepared a multi-year budget projection (MYP) to determine if the District will be able to meet its financial commitments for the two projected years.  The assumptions used in preparing the MYP are detailed on pages 64-68 of the attached budget report.  Based on these assumptions, the District will be able to meet its financial commitments for 2018-19 and two succeeding years.  Please see pages 70-75 for the MYP. In order to maintain a 3% reserve for 2019-20 and 2020-21, the District needs to enhance its revenues and/or reduce its expenditures by $4.6 million in 2019-20. 

 

Adopted Resolution 037-1718, Resolution Requesting Board of Supervisors of the County of Alameda to Establish Tax Rate for Bonds of the Fremont Unified School District Expected to Be Sold During Fiscal Year 2018-19 and Authorizing Necessary Actions in Connection Therewith - The Board adopted Resolution 037-1718, requesting the Alameda County Board of Supervisors establish a tax rate for bonds of the Fremont Unified School District expected to be sold during fiscal year 2018-19 and authorizing necessary related actions. The schedule for selling the next series of bonds is anticipated after the auditor-controller calculates the taxes to be levied for District bonded debt during fiscal year 2018-19.

 

Approved Additional 2.0 FTE Speech Pathologists and 2.4 FTE School Psychologists - The District presently has 28.6 FTE School Psychologists and 43.1 FTE Speech Pathologists. Most sites are expressing the need for more School Psychologist services particularly related to assessing incoming referrals, developing behavior plans, attending IEP meetings, consulting with staff, and providing crisis support. Currently, staff is requesting an additional 2.4 FTE to address shortages evidenced in School Psychologist services. The request results in a total of 31.0 FTE School Psychologists, which is an increase of 2.4 FTE School Psychologists.

 

Appointed Comprehensive Health, Puberty, and Sexuality Education Task Force Members - The Comprehensive Health, Puberty, & Sexuality Education Task Force shall consist of 21 voting members. Meetings will be held the second and fourth Monday of the month. Start date to be determined. The Board selected 12 parent members (10 members, 2 alternates) and 2 community members from the ballots provided.

 

Selected Members for the Facilities Advisory Committee (FAC) - The Board selected two additional members for the Facilities Advisory Committee (FAC): community member Robert Hou of the Mission attendance area and Cynthia Kan, a parent/guardian from Glankler, a school not represented in attendance area. The FAC was established by the Board last October and now has eight members and eight vacancies still left to fill. Visit the FAC web page to learn more about serving, read the bylaws or download an application.

 

Appointed Fremont Unified School District Measure I Citizens' Oversight Committee Members - There are currently ten vacancies on the Measure I Citizens' Oversight Committee.  The vacancies are in the following categories: One Business/Community Member, Six Parent/Guardian Members and Two Senior Members. A list of current members is attached. The District has received four applications – Two for Parent/Guardian Member category, one for the Student Representative category, and one for the Senior Member category.  Staff has prepared a ballot for the Board's use. 

 

Authorized Staff to Add an Addendum to the Illuminate Master Services Agreement - In April 2018, KDS acquired leading assessment providers Fluence Learning and Progress Testing. The acquisition expanded its content offerings to include over 100,000 formative assessment items, more than 500 prebuilt assessments that include Smarter Balanced (SBAC) aligned interim assessments, in addition to a variety of other assessment options. Staff would like to add an addendum to include the expanded content offering, titled KDS Plus, in addition to the Next Generation Science Standards (NGSS) formative assessments bundle for years 2-5 of the current contract. KDS Plus would provide a much larger bank of content to teachers and District staff, allowing further assessment creation and data analysis. The NGSS assessments have been previewed by science teacher leaders and have received positive feedback. In order to have full access to the item banks, there will be an increased cost of $0.75 per student for KDS Plus. By bundling the two products, the District will receive a discount on the NGSS assessments at a cost of $1.15 per pupil, a savings of $0.35 per student. 

 

Approved Agreement with Dannis Woliver Kelley for Legal Services for Fiscal Year 2018-2019 - On January 25, 2012, the Board of Education adopted Resolution No. 043-1112 authorizing staff to enter into an agreement with Dannis Woliver Kelley (DWK) to provide legal representation on a broad spectrum of educational, labor and employment, facilities, and business/government matters. This agreement was renewed annually thereafter. In accordance with Board Policy (BP) 3301, staff recommends Board approval to renew the agreement with DWK for period between the July 1, 2018 and June 30, 2019. Over the last five years, the District has spent an average of $530,000 per year for legal counsel from DWK.

 

Approved the First Reading of New Board Policy 5145.13 Response to Immigration Enforcement, and Review Administrative Regulation - Pursuant to Education Code 234.7, as added by AB 699, districts are mandated to adopt policy that is consistent with the California Attorney General's model policy limiting assistance with immigration enforcement at public schools. The Board Policy and Administrative Regulation 5145.13, Response to Immigration Enforcement comes directly from CSBA.

 

Received Quarterly Report on Child Nutrition Services (CNS) Program from Sodexo School Services - Sodexo staff has prepared its second quarterly report of the CNS program.

 

Authorized Staff to Extend the Agreement with Sodexo America, LLC., to Provide Food Service Management Services for the District - Over the last 9 months of Sodexo’s agreement with the District, significant improvements have been made in meal participation.  The table below shows comparison between estimated actual changes from the prior year: 

Description

Audited Actual 2016-17

Adopted Budget 2017-18

Estimated Actual 2017-18

Estimated Actual Changes ($)

Estimated Actual Changes (%)

Revenues

$5,242,000

$5,397,000

$6,071,000

$829,000

15.8%

Expenditures

6,909,000

6,734,000

6,675,000

(234,000)

-3.4%

As illustrated in the table, the expenditures decreased by 3.4% ($234,000), which exceeded the expectation; however, the estimated actual revenue only increased by 15.8% ($829,000), which fell short of the expectation. Therefore, instead of a break even, the CNS program had a budget shortfall of $507,000 after Sodexo provided a deficit guarantee of $292,000 in 2017-18. Staff will recommend using the remaining one-time money from the general fund to cover this budget shortfall. While the goal was not completely met, staff notes that this is a significant ($813,000) improvement over the original budget shortfall of $1,320,000. For 2018-19, revenue is projected to increase by 8.6% or $525,000, while expenditures are projected to increase by 3.4% or $227,000, as illustrated in the table below. Overall, the CNS program is projecting to incur another budget shortfall of $307,000 in 2018-19. Staff and Sodexo will continue to make every effort to increase meal participation to achieve the breakeven point or surplus. Meanwhile, staff recommends using one-time money from the general fund to cover this budget shortfall.

Description

Audited Actual 2016-17

Estimated Actual 2017-18

Proposed Budget 2018-19

Proposed Changes ($)

Proposed Changes (%)

Revenues

$5,242,000

$6,070,000

$6,595,000

$525,000

8.6%

Expenditures

6,909,000

6,675,000

6,902,000

227,000

3.4%

Staff recommends extending the agreement with Sodexo for a period of one year, with an option to extend the contract, with Board approval, for up to additional three, one year agreements. In the event the District does not meet the financial target set for the year 2018-19, Sodexo will reimburse the District up to $292,137. The full CNS Budget Analysis and a summary of Sodexo's fee proposal are set forth as Exhibits A and B.

Board votes 4-1 to approve (Trustee Sweeney votes Nay)

 

Received Presentations on the Modernization Projects at Grimmer and Oliveira Elementary Schools - The design for the modernization projects at Grimmer and Oliveira has been completed and approved by the Division of State Architect (DSA). The attached presentations reflect the final scope determined for each project. Please see the table below which reflects the total amount spent on design-phase work on the modernization projects and the estimated completion dates for each site:

School Site

Amount Spent

To-Date

Estimated Completion Date

Grimmer ES

$212,935

February 2019

Oliveira ES

$168,540

February 2019

 

Authorized Staff to Enter into Four Agreements for General Contractor, Project Inspector Services, Materials Testing and Special Inspection, and Industrial Hygienist Services for the Modernization Project at Oliveira Elementary School; Authorize Additional Funding - The Board authorized staff to enter into four agreements totaling $2.5 million for the modernization project at Oliveira Elementary School. The agreements are for a general contractor (Cal-Pacific Construction), project inspector services (DSA School Inspectors), materials testing and special inspection (Smith-Emery), and industrial hygienist services (Millennium Consulting Associates). Also approved was additional funding of $410,000 from program contingency as the bids received for the construction contract exceeded the budget.

Board votes 4-1 (Trustee Sweeney votes Nay) on the least bid (basic package) as modified by staff.

 

Authorized Staff to Enter into Four Agreements for General Contractor, Project Inspector Services, Materials Testing and Special Inspection, and Industrial Hygienist Services for the Modernization Project at Grimmer Elementary School - The Board authorized staff to enter into four agreements totaling $2.66 million for the modernization project at Grimmer Elementary School. The agreements are for a general contractor (Cal-Pacific Construction), project inspector services (DSA School Inspectors), materials testing and special inspection (Smith-Emery), and industrial hygienist services (Vista Environmental Consulting).

Board votes 3-2 to approve (Trustees Crosbie and Sweeney vote Nay)

 

Authorized Staff to Enter Into Agreements with Terramark General Engineering Contractors, Inc. for Play Structures Site Work and Ross Recreation for the Installation of Play Structures at Patterson Elementary School - In accordance with Public Contract Code, Section 20111, the Purchasing Department secured public sealed bids to furnish services necessary for Bid No. PP 264-06-20-18: Playground Structures Site Work at Patterson Elementary School. The Bid Summary Sheet is attached as Exhibit A. Staff recommends that the Board authorize staff to enter into an agreement with Terramark General Engineering Contractors, Inc. for Play Structure Site Work at Patterson Elementary. Staff further recommends that the Board authorize staff to enter into an agreement with Ross Recreation for the purchase and installation of two play structures at Patterson Elementary.  This project does not affect the baseball fields or the snack shack.

 

Authorized Staff to Negotiate a Facilities Lease and Site Lease for the New Construction Project at Horner Middle School - The Board authorized staff to negotiate a facilities lease and site lease with McCarthy Building Companies, Inc., for the new construction project at Horner Middle School (HMS). The goal is to have an agreement for the Board to vote on at its July 25, 2018, meeting. While the design approval was delayed by the Division of the State Architect (DSA), the HMS project is still on track to open for the 2019-20 school year.

 

See Video of entire meeting here 

The Board’s next Regular Meeting is scheduled for Wednesday, July 25th, 6:00pm (time subject to change), at the District Office Board Room – 4210 Technology Dr. – in Fremont.