Email - Change from Outlook to Gmail
Use https://mail.google.com for your staff email.
You have full access to your fusdk12 account on Gmail. Sign in and then click on Gmail.
Do not create a new Gmail account.
Video Explaining how to Sign in
Please check your Spam folder occasionally to be sure that messages in that folder are Spam. (see Spam tips below)
Here are directions for adding your account to your iphone or android phone. Please note: there are many variables for Android phones; you may wish to search for setting up gmail on your specific model of phone.
username@fusdk12.net (an example is mjones@fusdk12.net)
Password that you use for FUSDK12/GAFE
Please call the FUSD Tech Helpdesk at 510-659-2575 (or 12611) if you do not know your password for FUSDK12/Google account. After we verify it is you, we will reset your password.
- You will have the ability to view your emails in Outlook after August 1, 2019. You will login as you usually would to view emails you received prior to August 1. You will not be able to send emails from Outlook beginning August 1.
- If you have any emails in the Baracuda quarantine (for suspected SPAM received prior to August 1), you can still login to the filter at https://bar-sf.fusdk12.net/ using your Outlook login and password. Mail received after August 1 will not go through the Baracuda filter.
- If your older emails are archived on Netmail/Netgovern, those emails will still be available to you. Login at http://narchive.district.fusd:8888/ with your Outlook login and password. You can print out any emails you need for future reference.
Tips:
If you are logged in to a personal gmail account, there are ways to add your @fusdk12.net account. This guide has been created by Google and gives full instructions. Another simpler option is to have two different browsers open on your computer, one for your personal (you can use a browser such Firefox) and one for your @fusdk12.net account (you can use a browser such as Chrome).
The standard view within gmail may look a little different than your Outlook webmail. If you would like to set up a Preview Pane (for reading an entire email) try this. Look for this icon above your list of messages:
Click on the arrow and choose Vertical split. You will notice a preview pane has opened to the right. Now select an email in the list to the left to view in the preview pane.
Some users in the district have contacted the Help Desk regarding emails going to Spam.
Please check your Spam folder occasionally to be sure that messages in that folder are Spam.
To find the Spam folder, scroll down label/folder list at left of screen, then click the "More" button and scroll again. To make Spam always visible, click and drag it up above the More/Less divider line.
If an email was incorrectly marked as spam, follow the steps below to remove it from Spam.
- On your computer, open Gmail.
- On the left, click Spam. If you don't see Spam, click More.
- Open the email.
- At the top of the email, click Not spam.
To stop a message from being sent to Spam in the future, you can:
- Add the sender to your Contacts
- Filter these messages
We are aware of these issues and working on resolutions with our migration consultant:
- Flags in Outlook not translating to Stars in Gmail and/or unexpected items being marked as Stars
- Job titles not displaying as expected in Google compared to Outlook
- Some mail sent to @fremont.k12.ca.us addresses being rejected as undeliverable
- Possibly fixed, confirming
- Missing groups/mailing lists
- Missing delegate mailboxes or missing delegate permissions
- In rare cases incorrectly granted delegate access
- Resource calendars missing calendar event content
- Personal contact lists not translating to Google Groups
- Some copiers/scanners unable to scan to e-mail successfully
- We have a solution for this but it must be rolled out manually to each individual unit
- Deleted mail coming back in Gmail
- This is a side effect of the synchronization process, we are continuing to provide a few additional incremental synchronizations to fix other known issues, so any mail that exists in your Outlook mail may come back again in Gmail while troubleshooting continues
- We recommend waiting until known issues are complete to clean up your inbox
- Barracuda spam filter summaries for some shared/service accounts, such as azeveda@fremont.k12.ca.us, being delivered to multiple users at the related site/department
- Believed fixed, these messages are safe to ignore/delete
- Ghost/phantom drafts messages where a number appears on your drafts folder but there is no content inside when you click into the folder
If you have an issue not mentioned here please contact the help desk at help@fusdk12.net or via extension 12611.
Our apologies for the inconvenience, we are working to resolve these unexpected migration bugs as soon as possible.
Sign in with your Staff Google Username (initlastname@fusdk12.net) for Staff and Teacher Links and Gmail - You may be already signed in under another Google Account (name@gmail.com or student@fusdk12.net) because many of us have our own personal Gmail and Google Drive Folders - You may receive Errors - Like "404" Not Found (broken robot) and "You need permission…"
To sign out - Go to www.google.com and click the upper right corner user circle icon (opens pull down menu) of who is signed in then sign out the non-staff FUSD account.
If working on shared or publicly accessible computer please remember to Sign out when done.
- Email will be moved from Outlook/Exchange to Gmail
- Any calendars that exist in Outlook will be moved to Gmail; events and meetings within those calendars will also be moved. Any attachments/files attached to a meeting or event will not be moved.
- Contacts that exist in Outlook will be moved to Gmail
- District managed distribution lists will be moved to Gmail. If you have a distribution group that you created, that personal group will be moved with your contacts.
- Individual tasks will be moved to Gmail. Recurring tasks will need to be created within Gmail.
- Email delegates will be retained.
- Email deleted items folder will be migrated to gmail trash folder. Warning: Emails in deleted items folder that are moved to the Gmail trash folder will be deleted after 30 days. Do not use the Gmail Trash folder to store emails you wish to keep!
- Mail merge will be available for those that create mass emails
Since the District began using Google Apps for Education in 2014, many staff members have asked if the District would be also switching email services from the current email system Microsoft Exchange to Google Gmail.
After discussing this at several Technology Advisory Committee meetings, working with all bargaining units to address potential concerns and plan training, and reviewing with the Board of Education, the District has scheduled a migration to use Gmail for our district email services. This will take place in early August 1st 2019. The timing is to allow staff who are returning from summer break the opportunity to become familiar with the new interface and also take advantage of training before school starts. The teachers that were on the advisory committee strongly felt that this was the best time to make this change.
Some frequently asked questions:
Will my email address change?
No. You actually have 2 email addresses that work right now: the long one (__@fremont.k12.ca.us), and the short one(__@fusdk12.net). Email will continue to be delivered to both addresses so you don’t have to change any business cards or web pages. Login to Gmail with initlastname@fusdk12.net one.
What will happen to my existing email?
Email that is in your inbox will be migrated to the Gmail inbox. This will occur in June and July during the summer break. Do not store any emails in the Trash it is DELETED after 30 days. Folders moved over will now be Labels.
Why are we moving to Gmail?There are several factors - reduced costs, convenience, educational benefit, advanced features, and better integration with Google G Suite.
| In Outlook... | In Gmail... |
|---|---|
| View messages and their replies by default as individual entries in your Inbox | Group messages and their replies by default in conversation threads so you see multiple related messages in one view |
| Create multiple signatures | Use Canned Responses |
| Spell check automatically while composing | Check spelling after composing |
| Attach and forward multiple messages | Forward all or select messages in a conversation thread |
| Delete messages, typically to save space | Archive messages to declutter your inbox |
| Sort messages by sender, date, or size | Find messages by sender, date, topic, and more using Gmail |
| Organize messages in folders | Tag messages with labels |
| Assign color categories to messages | Color-code your labels |
| Flag important messages | Star or add markers to important messages |
| Manage incoming email with rules | Manage incoming email with filters |
| Flag messages for follow-up | Add messages to your tasks list or a Follow Up label |
| Get desktop mail notifications via Desktop Alerts | Enable desktop notifications in Chrome |
