Students AR 5113 Page 1 of 6
Absences and Excuses
A student's absence shall be excused for the following reasons:
- Personal illness or injury. (Education Code 48205)
- Flu, toothache, measles, migraine, head lice, etc.
- Mental and emotional illness verified by psychologist, psychiatrist, counselor, or
- Quarantine under the direction of a county or city health officer. (Education Code 48205)
- Medical, dental, optometrist, or chiropractic appointments. (Education Code 48205)
- Attendance at funeral services for a member of the immediate family. (Education Code
- Excused absence in this instance shall be limited to one day if the service is
conducted in California or three days if the service is conducted out-of-state.
- "Immediate family" shall be defined as mother, father, grandmother, grandfather,
spouse, son/son-in-law, daughter-daughter-in-law, brother, sister, or any relative
living in the immediate household of the student. (Education Code 45194)
- Jury duty in the manner provided by law. (Education Code 48205)
- The student is the custodial parent of a child who is ill or has a medical appointment during
school hours. (Education Code 48205)
- Exclusion, for up to five school days, for failure to present evidence of immunization.
(Education Code 48216)
- Exclusion from school because student is either the carrier of a contagious disease or not
immunized for a contagious disease.
- Pupils in grades 7-12 who leave school (with prior approval of the Principal or his/her
designee) to obtain confidential medical services. The pupil is to return a copy of the
medical professionals appointment verification form. Education Code 46010.1)
- Absences for Religious Purposes Receiving ADA (Education Code 46014, 46141).
Pupils, with the written consent of their parents or guardians, may be excused from school
in order to participate in religious instruction or exercises in accordance with district
policy. Attendance at religious instruction or exercises meets the ADA requirements if the
written consent and the following conditions are complied with:
- The student shall attend at least the minimum school day.
- The student shall be excused for this purpose on no more than four school days per
Students AR 5113
Page 2 of 6 Absences and Excuses
- A students absence shall be excused for Justifiable Personal Reasons (Education Code
40805) as listed below with stated limitations and upon written request of the parent or
guardian and prior approval of the Principal or his/her designee.
When contemplating an absence for Justifiable Personal Reasons, the parents/guardians
should write the principal to ask that the expected absence be excused. The principal or
designee shall approve or disapprove the request pursuant to uniform district standards.
The principal or designee may deny the request if he/she believes that the absence would be
educationally harmful to the student or set a poor example in matters of school attendance
for the student or other students. If the request is denied, reasons will be given.
Justifiable Personal Reasons include:
- Appearance in court.
- Appearance at SARB or SARP
- Observance of a holiday or ceremony of his/her religion.
- Attendance at religious retreats for no more than four hours during a semester.
- Employment interview or conference.
- Take your son/daughter to work on day approved once each year.
- Job shadowing.
- Funeral services or bereavement for students who are incapacitated due to loss of friend,
friend of family, or other person not a member of the immediate family.
- The principal or his/her designee has the discretion to excuse up to 5 days a
year for family emergencies after considering the circumstances.
Parents can request an Independent Study Contract when they know that their child will be
absent from school for 5 or more consecutive school days. (BP/AR 6158)
Make-up Work for Legally Excused Absences and Justifiable Personal Excused Absences
- When a student is absent for a legally excused or a justifiable personal excused absence, that
student shall be allowed to complete all assignments and tests missed during the absence that
can be reasonably provided. Upon satisfactory completion within a reasonable period of
time, the student shall be given full credit for assignments and tests completed. The teacher
shall determine what tests and assignments shall be reasonably equivalent to, but not
necessarily identical to, the tests and assignments that the pupil missed during the absence.
(Education Code 48205)
Excessive Excused Absences:
An administrator or his/her designee shall call a parent conference for each student when the
student has accumulated ten (10) days of scattered absences during any school year.
Depending upon the situation, and as appropriate, the conference should involve site staff,
the school nurse, the student study team, etc. The principal or designee may require doctor
verification to excuse additional absences.
Students AR 5113
Page 3 of 6 Absences and Excuses
Method of Verification
When students who have been absent return to school, they must present a satisfactory
explanation verifying the reason for the absence. The following methods may be used to verify
- Written note from parent/guardian or parent representative. Students who are 18 or older
shall provide their own excuses for absences. (Education Code 46012)
- Conversation, in person or by telephone, between the verifying employee and the student's
parent/guardian or parent representative. The employee shall subsequently record the
- Name of student.
- Name of parent/guardian or parent representative.
- Name of verifying employee.
- Date or dates of absence.
- Reason for absence.
- Visit to the student's home by the verifying employee.
- Any other reasonable method which establishes the fact that the student was actually absent
for the reasons stated. A written recording shall be made, including information outlined
- Absences for confidential medical appointments may be verified by the student's physician.
When excusing students for confidential medical services or verifying such appointments,
district staff shall not ask the purpose of such appointments. Staff may contact a doctor or
medical office only to verify the time of the appointment. When a student volunteers
confidential medical information to a district staff member, the staff member should
suggest that the student consult his/her parent/guardian or doctor, or seek medical advice
from the city or county department of health.
Strategies for Addressing Truancy:
- Students absent without a valid excuse for three full days in one school year or tardy or
absent for more than any 30-minute period during the school day without a valid excuse on
three occasions in one school year, or any combination thereof, is a truant and shall be
reported to the attendance supervisor or to the Director of Pupil Services. (Education Code
- Regardless of the parents knowledge of an absence, if the reason is not one listed in
Education Code 48205 or in these Administrative Regulations, AR 5113, the absence is
unexcused. If it is one of the first 3 unexcused absences, it is included in the total for the
truant classification, which happens on the third unexcused absence.
Students AR 5113
Page 4 of 6 Absences and Excuses
The students parent/guardian, upon the first report of a student-classified as a truant shall
be notified by first-class mail or other reasonable means, of the following: (Education
- The student is truant.
- The parent/guardian is obligated to compel the student to attend school.
- The parent/guardian who fails to meet this obligation may be guilty of an infraction of
the law and subject to prosecution pursuant to Education Code 48290 et seq.
- The parent/guardian has the right to meet the appropriate school personnel to discuss
the solution to the student's truancy.
- That alternative educational programs are available in the district.
- That the pupil may be subject to prosecution under Section 48264.
- That the pupil may be subject to suspension, restriction, or delay of the pupils
driving privilege pursuant to Section 13202.7 of the Vehicle Code.
- That it is recommended that the parent or guardian accompany the pupil to school and
attend classes with the pupil for one day.
- Any student who has been reported as truant and who is absent from school without a valid
excuse for one or more days or tardy on one or more days shall again be reported to the
Director of Pupil Services. The parent/guardian will be notified again and advised that
further unexcused absences may result in a referral to SARB. (Education Code 48261)
- When a student is reported as truant for the first or second time, an appropriate district staff
member shall make every effort to hold at least one conference with the student and
Students reported as truant three or more times during the year shall be classified as
habitually truant only if such a conference was attempted. The school should make every
effort to hold a SARP hearing. If the SARP is not successful due to non-attendance or noncompliance,
the student may then be referred to SARB.
- Prior to the referral, the school shall consider making use of every available means for
achieving regular school attendance, including:
- Program changes.
- Referral of family to community agency.
- Referral to student study team.
- Conferences with parent/guardian, student and staff, including informing the student
about the provisions of Vehicle Code 13202.7, authorizing the suspension of delay of
driving privileges for habitual truants who are wards of the court.
- Modified day.
- Independent study.
- Special school projects, special programs.
- Work experience education.
- Alternative education.
- Referral for health checkup, medical examination.
Students AR 5113
Page 5 of 6 Absences and Excuses
- The district shall inform the appropriate probation or parole officer whenever a student
whom the county juvenile court has judged to be a habitual truant or habitually
insubordinate or disorderly during attendance at school is reported as truant from school
one or more days or tardy on one or more days without a valid excuse during the same or a
succeeding school year. (Education Code 48267)
- When notified by the juvenile court that a student must attend school as a condition of
probation, the Superintendent or designee shall so inform the principal or designee of the
school the student attends. The principal or designee shall disclose the information
received about the student to no other person except as required by law. If such a student is
truant or demonstrates habitual insubordination, the principal or designee shall so inform
the juvenile court and the student's probation officer within ten days. (Education Code
6158 Independent Study
6159 Vista Alternative School
6200 Adult School
1740 Employment of personnel to supervise attendance (county superintendent)
37223 Weekend classes
41601 Reports of average daily attendance
46000 Records (attendance)
46110-46119 Attendance in kindergarten and elementary schools
46140-46147 Attendance in junior high and high schools
48200-48208 Children ages 6-18 (compulsory full-time attendance)
48240-48246 Supervisors of attendance
48290-48296 Failure to comply; complaints against parents
48320-48324 School attendance review boards
48340-48341 Improvement of student attendance
49067 Unexcused absences as cause of failing grade
13202.7 Driving privileges; minors, suspension or delay for habitual truancy
Students AR 5113 Page 6 of 6
Absences and Excuses
LEGAL REFERENCE CONTINUED
WELFARE AND INSTITUTIONS CODE:
601-601.4 Habitually truant minors
11253.5 Compulsory school attendance
CODE OF REGULATIONS, TITLE 5:
306 Explanation of absence
420-421 Record of verification of absence due to illness and other causes